This Wills Month, we're taking a deep dive into a valuable checklist: the life file.
A life file checklist is a comprehensive list of crucial documents and information needed to manage your affairs after your death or if you are unable to manage your affairs due to medical reasons, for example. This checklist helps your spouse and family members to find essential information, like financial details, legal documents, and end-of-life wishes, making the process easier during a difficult time.
You may have heard of the more informal "green box exercise", where you simply collect all the info your loved ones will need if you should pass away.
What does a life file checklist include?
1. Legal documents
- Will: A valid will outlining how your assets will be distributed.
- Power of Attorney: Documents granting someone the authority to manage your affairs if you become incapacitated.
- Living will (also called an advance healthcare directive): Specifies your wishes regarding your medical treatment if you are unable to make decisions.
- Marriage certificate, ante-nuptial contract (ANC), death certificates of your spouse/children (if applicable): Documents related to family and marital status.
- Divorce decree and settlement agreements (if applicable): Relevant documents if you are divorced.
- Certified copy of your ID: For identification purposes.
- Funeral wishes: Instructions and wishes regarding your funeral, memorial service, cremation, and so forth.
2. Financial information
- Bank accounts: Details of all bank accounts, including account numbers and branch information.
- Life policies and funeral policies: Policy details and contact information for the providers.
- Investments: Information about stocks, bonds, mutual funds, and any other investments.
- Retirement annuities and pension plans: Documents related to retirement savings.
- Property details: Deeds, titles, and mortgages related to any properties you own.
- Insurance policies: Details of all insurance policies, including home, vehicle, and health insurance, disability insurance, or medical aid.
- Tax information: SARS tax returns and tax number.
3. Digital assets
- Passwords: Passwords for all online accounts, including email, social media, utilities, and banking.
- Digital assets: Details of online accounts, cloud storage, and other digital possessions.
- Device passwords: Passwords for your computers, phones, and other electronics.
4. Other important information
- Contact details: Contact information for family members, friends, colleagues, and other important contacts.
- Beneficiaries: Names and contact information for beneficiaries of your will, life insurance policies, and other assets.
- Medical information: Medical aid details, doctor contact information, and any relevant medical history.
- Pet care information: Instructions for the care of your pets. Learn more about the importance of a pet clause in your will here.
- Personal messages: Letters, messages or photos for loved ones if you wish to do so.
5. Location and access
- Secure storage: Keep your life file in a safe and easily accessible location, both physically and digitally.
- Share access: Inform your spouse and other trusted family members or friends about the existence and location of your life file.
Getting started
Jan L. Jordaan has compiled a useful life file checklist. This Benoni-based law firm has a competent, professional and efficient team that is knowledgeable about the estate winding-up process. Ensure you have peace of mind that your last wishes are honoured. Download the free checklist here or scan the code below.
Conclusion
Creating a life file checklist and keeping it updated ensures your wishes are communicated and your grieving relatives have the necessary information to manage your estate effectively during a difficult time. You can contact a qualified legal practitioner who specialises in wills and estates to assist you.
If you want to learn more about wills and estates, reach out to the Gawie le Roux Institute of Law. Our mission is to demystify the beauty of South African law through practical training and expert guidance.
This blog was last updated on 19/08/2025